✅ How To Fill The Z83 Form (Step-by-Step)
Before You Start
Make sure you have:
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Your ID number
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Contact details
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Qualifications
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Work history
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References
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The job post details (department, post title, reference number)
Use:
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Black ink if writing by hand
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CAPITAL LETTERS (recommended)
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Make sure everything is clear and readable
SECTION A: DETAILS OF THE ADVERTISED POST
This part is about the job you are applying for.
1. Department
Write the name of the department advertising the job.
Example: DEPARTMENT OF HEALTH
2. Post title
Write the exact job title as advertised.
Example: ADMIN CLERK
3. Reference number
Copy the reference number from the job advert.
Example: REF: HRM/2026/015
4. Centre (Where the post is based)
Write the location/office/branch mentioned in the advert.
Example: POLOKWANE HOSPITAL
SECTION B: PERSONAL INFORMATION
Fill in your personal details exactly as they appear on your ID.
1. Surname
Example: MUNYUKU
2. Full names
Example: RONEWA
3. Date of birth
Example: 1998/05/21
4. ID number
Write your 13-digit SA ID number.
5. Race, Gender, Disability (if asked)
Tick the correct boxes.
If you have a disability, tick YES and specify if required.
6. Citizenship
Example: SOUTH AFRICAN
7. If not SA citizen (permit number)
Only complete if applicable.
8. Home language
Example: TSHIVENDA / ENGLISH
9. Contact details
Fill in:
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Cellphone number
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Alternative number
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Email address
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Residential address
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Postal address
✅ Tip: Use an email you check often.
SECTION C: EDUCATION / QUALIFICATIONS
List your qualifications from highest to lowest.
Include:
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Qualification name
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Institution
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Year completed
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Major subjects (if required)
Example:
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NATIONAL DIPLOMA: HUMAN RESOURCES – TSHWANE UNIVERSITY OF TECHNOLOGY – 2022
If still studying, indicate IN PROGRESS.
SECTION D: WORK EXPERIENCE
Write your work history starting with the most recent job.
For each job include:
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Employer name
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Job title
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Dates (From – To)
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Key duties/responsibilities
Example:
EMPLOYER: Boxer Superstores
POSITION: Cashier
FROM: 2023/01/01
TO: 2024/12/31
DUTIES: Customer service, cash handling, stock packing
✅ If you have no experience, write:
“NONE – NEW GRADUATE / FIRST TIME APPLICANT”
SECTION E: REFERENCES
Provide at least 2–3 references (as required).
Each reference must include:
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Full name
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Job title
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Company/Organisation
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Contact number
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Email (if available)
Example:
NAME: Mr J. Mokoena
POSITION: Supervisor
COMPANY: Department of Education
CONTACT: 082 000 0000
✅ Tip: Make sure your references know you are using them.
SECTION F: QUESTIONS (CRIMINAL RECORD / DISCIPLINARY / DISMISSAL)
Answer honestly by ticking YES or NO.
Typical questions include:
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Have you ever been convicted of a criminal offence?
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Have you been dismissed from work before?
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Are you currently facing disciplinary action?
⚠️ If you tick YES, provide details in the space given.
SECTION G: DECLARATION
This is very important.
You must:
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Read the declaration
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Sign the form
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Write the date
✅ If you don’t sign, your application can be rejected.
📌 What Documents To Attach With Z83
Most departments require:
✅ Updated CV
✅ Certified copy of ID
✅ Certified copies of Qualifications
✅ Certified copy of Driver’s License (if required)
✅ Any required certificates (e.g., NQF, Matric, short courses)
⚠️ Certification is usually valid if done within the last 3 months (depending on the advert).
🚫 Common Mistakes That Get Applications Rejected
Avoid these:
❌ Not signing the Z83
❌ Wrong reference number
❌ Leaving sections blank
❌ Writing unclear information
❌ Missing required documents
❌ Using incorrect post title/centre
❌ Submitting after closing date
✅ Final Checklist Before Submitting
✔ Correct department and reference number
✔ All personal details correct
✔ Qualifications included
✔ Work experience filled in
✔ References included
✔ Signed and dated
✔ CV attached
✔ Certified documents attached
✔ Submitted to correct email/postal address